Summary/Objective
We are seeking an Accounts Payable Specialist to work in at Santa Anita Park in Arcadia, CA for an accounting office that services multiple related entities. This position will play a key role in Accounts Payable (AP) by maintaining existing and new processes with incoming invoices, approval workflows and processing invoices and check payments. This position is responsible for assisting with continual process improvements and could have potential for additional month end responsibilities that will require working closely with AP lead and other members of the accounting team.
Essential Functions
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
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Reviews of all invoices for appropriate documentation and approval prior to payment
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Process invoice batches in time for the weekly check run, ensuring all submissions are in from the respective brand departments.
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Begin the invoice approval cycle, capturing invoices and providing initial coding prior to disbursement to specific departments.
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Processes weekly check run, considering cash balances and payment terms, and distributes checks timely and appropriately.
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3-way matching of invoices.
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Fosters healthy relationship between AP and departments, ensuring consistent and value-added operations between business and vendors, all while upholding company policy.
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Acts as liaison between corporate and branch accounts payable departments as well as external vendors
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Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files per corporate policy.
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Assists corporate financial officers and branch personnel, as necessary.
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Prepare cleared checks for storage.
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Assembles and processes overnight shipments to branches.
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Maintains AP Vendor Master, updating vendor information, as necessary.
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Research AP balances and performs necessary follow-up procedures to clear our address balances.
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Assists in monthly closings, financial audits, third party audits.
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Prepares analysis of accounts, as required.
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Performs administrative tasks such as filing and filing.
Competencies
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Problem solving and analytical skills.
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Strong organization and time management skills
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Customer Service skills
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Strong loyalty to policy and confidentiality
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Strong attention to detail and deadlines
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Ability to work independently as well as a part of a team.
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Proficiency with MS Office
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Experience with Yooz AP Automation and Business Central D365 preferred.
Required Education and Experience
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Bachelor’s degree or equivalent work experience
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1-2 years of experience
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Understanding of accounting and payables principles and concepts
Preferred Education and Experience
Bachelor’s degree.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
