Finance Officer/Administrator

Consulate General of Ireland, Los Angeles • Los Angeles, CA, US • 1w ago

The Consulate is seeking to recruit a resourceful, proactive and flexible individual with previous experience in a similar environment to fill the position of Finance Officer/Administrator in the Consulate on a 24-month fixed term contract.

Salary $72,087 - $82,902 (5 increments based on satisfactory

performance)

Pension Benefit from a Non-Contributory Pension Scheme (Terms and Conditions apply)

Paid Annual Leave 20 days paid per annum (plus public holidays)

Health Insurance (medical) 80% cost of Employees policy (terms and conditions apply)

Main responsibilities

This key role will involve, amongst other functions:

 Preparation of the monthly Consulate General accounts;

 Preparation of the Mission’s budget and pre-budget submissions;

 Accounts system (SUN) administration in consultation with diplomatic staff;

 Payment of invoices and liaison with service providers;

 Administration of Chancery (Consulate office);

 Overseeing Chancery general maintenance, including communication with landlord and service providers re. (small) repairs, services charges, utilities, maintenance etc.;

 Management of Mission supplies;

 Executing other administrative tasks including procurement as required from time to time by the diplomatic staff;

 Overseeing of staff travel - booking of flights, accommodation;

 Overseeing of Consul General’s diary

Essential Requirements, candidates must be able to demonstrate:

 Previous relevant experience, especially in the area of book-keeping and accounts;

 Good numerical, administrative and organisational skills;

 The ability to work well under pressure and be an effective communicator;

 The ability to multitask, be reliable and have good attention to detail;

 Good working knowledge of Microsoft Office Suite;

 The ability to work on their own initiative and to be flexible in the work they are required to undertake;

 All applicants must have a permanent legal right to reside and work in the USA (US passport/ US birth certificate/ US naturalization/ valid Green Card) prior to application.

The successful applicant will work alongside other local employees of the Consulate, and will report directly to the diplomatic staff in the Consulate. Previous experience in a diplomatic mission and knowledge of Ireland are desirable.

Terms and conditions of employment:

 Salaries are paid direct to a bank account: therefore, the successful candidate must have a bank account;

 The successful candidate will be hired on a 2 year fixed-term contractual basis and will be based at Los Angeles Consulate General of Ireland.

 Contracts are governed by US labour laws in accordance with US, State and Local Employment Law.

 Please note that, where applicable, the Mission does not withhold taxes at source, therefore the successful candidate is responsible for all taxes including social security contributions.

 On request, successful candidates must be in a position to provide evidence of their compliance with applicable tax and social insurance obligations.

 Hours of attendance will be as fixed and will amount to on average not less than 40 hours per week. Where extra attendance is necessary, time off in lieu will be allowed.

Job Type: Full-time

Pay: $72,087.00 per year

Benefits: