Job Title: Office Administrator
Company: Leading Rain Gutter Company
Location: El Sereno
Job Type: Full-time
Schedule: 9:00 AM - 5:00 PM (8-hour shift)
Experience:
- Customer service: 1 year (Required)
Job Description:
Leading Rain Gutter Company in El Sereno is currently seeking an experienced and dynamic Office Administrator to join our team on a full-time basis. We are looking for an individual who is open-minded, thinks out of the box, and is open to changes. As an Office Administrator, you will play a pivotal role in managing various administrative tasks while bringing fresh perspectives and innovative solutions to the table. This position requires a dedicated individual who is reliable, organized, and proficient in office management software.
Responsibilities:
- Answering all incoming calls and addressing customer inquiries in a professional and innovative manner.
- Scheduling appointments using Google Calendar and coordinating with clients and team members in an efficient and dynamic way.
- Maintaining, managing, and organizing the office environment to foster creativity and productivity.
- Providing exceptional customer service by assisting clients with their needs, offering unique solutions to their inquiries, and addressing any concerns promptly and effectively.
- Creating and managing invoices for customers with a forward-thinking approach, ensuring accuracy and timeliness in billing processes.
- Handling accounts payable/accounts receivable using QuickBooks and maintaining financial records accurately, while exploring new ways to streamline processes.
- Managing collections by implementing progressive strategies for payment resolution and adapting to changes in the market.
- Paying bills and managing company expenses proactively, seeking opportunities for cost-saving measures.
- Managing insurance policies with a flexible mindset, ensuring they are up to date and optimized for the company's evolving needs.
- Supervising office assistants and installers, fostering a dynamic and collaborative work environment that encourages creativity and innovation.
- Embracing changes and driving positive transformations within the organization by thinking out of the box and implementing progressive ideas.
- Collaborating with team members to ensure smooth operations and effective communication within the organization, fostering an open and inclusive work culture.
- Demonstrating excellent phone manners and office etiquette while interacting with clients and colleagues, maintaining a professional and approachable demeanor at all times.
- Adhering to the company's standards of reliability, responsibility, and trustworthiness while embracing a culture of openness, dynamism, and innovation.
- Utilizing Microsoft Windows, Internet, and QuickBooks to perform daily administrative tasks efficiently while exploring new tools and technologies to enhance productivity.
Qualifications:
- Minimum of 1 year of experience in customer service is required.
- Proficiency in Microsoft Windows, Internet navigation, and QuickBooks is essential.
- Excellent communication skills with the ability to think out of the box and adapt to changes effectively.
- Strong organizational skills and attention to detail.
- Ability to thrive in a small business, casual environment while embracing a dynamic and open-minded approach.
- Punctual, dependable, and trustworthy individual with a positive attitude and a passion for innovation.
If you meet the qualifications and are excited about the opportunity to bring fresh perspectives and innovative ideas to our team as an Office Administrator, please submit your resume and cover letter detailing your relevant experience. This position requires in-person work at our office location in El Sereno.
Job Type: Full-time
Pay: $22.00 - $30.00 per hour
Shift:
Work Location: In person
