JOB
The Business Office is responsible for the accounts payable and supply management function of the Office. This includes processing all vendor payments, travel payments, petty cash disbursements, ordering supplies, employee reimbursements and liability claim payments. This section verifies that funds are available and that the payments are in compliance with existing contracts, approved City Council settlement instructions and City policies and guidelines. This section is also responsible for the deposit of monies received by the Office and the preparation of various financial reports due to the City Controller and other City departments.
EXAMPLE OF DUTIES
An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties or may act as a lead person in the performance of such work.The responsibilities of this position include preparing and processing of accounting documents using the City’s Financial Management System (FMS); setting up, encumbering and paying various vendor invoices; processing various employee reimbursements; managing supplies which includes ordering and receiving goods; coordinating and booking travel arrangements and payments; reconciling the petty cash fund and recording all transactions using Microsoft Access; scanning and photocopying payment requests and accounting documents; maintaining inventory of stamps and dash tickets, preparing accounting files for records retention; performing various print jobs and data entry; preparing and distributing various reports for Management; preparing and typing memos as needed; communicating with various vendors, City Attorney staff and other City departments including the Controller’s Office; responding to telephone, written and walk in inquiries; scanning, filing and photocopying contracts and accounting documents; delivering various documents to City offices; and other duties as assigned.
SUPPLEMENTAL INFORMATION
TeleworkThis position may qualify for up to two days of telework per week.Current LocationCity Hall East, 200 N. Main Street, Los Angeles. Position is subject to assignment at any location within the County of Los Angeles.ProbationAppointment to this exempt position (non-Civil-Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.Application and DeadlineInterested candidates should go to: https://www.governmentjobs.com/careers/lacityattorney/to apply online by 5:00 PM on Monday, July 14, 2025.ContactQuestions? Please email atty.recruit@lacity.org.
