Title: Onsite Operational Support / Finance Assistant
Supervisor: Chief Operating Officer
Position Level: Entry-Level
Pay Range: $20-$24/hr
About Us
We are a fast-paced, high-impact production and marketing company working with top-tier studios and entertainment partners. We thrive on creativity, operational excellence, and a culture rooted in collaboration, communication, and integrity. Our team is small but mighty, and we’re looking for a detail-obsessed doer to help keep us running smoothly while our COO steps away for maternity leave.
The Role
We’re looking for a reliable, proactive, and organized Onsite Operational Support Assistant to help manage the day-to-day workflows of our operations and finance functions. You’ll be responsible for executing daily, weekly, and monthly tasks using established SOPs. This is an entry-level operations position that doesn’t require formal financial training but demands accuracy, discretion, and strong problem-solving instincts.
This is a unique opportunity to work directly with leadership, including the COO and company owners, and to play a key role in maintaining the stability and integrity of internal operations. We're looking for a detail-obsessed doer to help keep us running smoothly while our COO steps away for maternity leave.
Responsibilities
- Complete routine financial tasks such as data entry, invoice tracking, and vendor payment prep using clear, pre-existing, step-by-step procedures
- Maintain and update financial records in coordination with our bookkeeping team
- Support business operations tasks including scheduling, file management, SOP maintenance, and team coordination
- Track and manage recurring deadlines across operational calendars
- Communicate clearly with the COO and company stakeholders — surfacing questions, identifying blockers, and following up on open items
- During the COO's maternity leave, compile and organize team questions/tasks into weekly briefings to maximize limited touchpoints
- Practice and uphold basic INFOSEC best practices while handling sensitive financial and personal data
- Act as a go-to team member for general administrative support and follow-through
You’re a Great Fit If You Are:
- Exceptionally detail-oriented and organized
- Able to follow clear written SOPs and problem-solve when you hit a wall
- A proactive communicator — especially via email, Slack, and shared Google documents
- Comfortable juggling a range of small tasks without letting anything slip through the cracks
- Reliable, trustworthy, and capable of handling confidential information with discretion
- Curious, self-motivated, and eager to grow
- Calm under pressure and happy to “figure it out” when things aren’t perfectly defined
- Have experience with Google Workspace
- Able to prioritize under tight deadlines and exceed expectation
- Able to take initiative and work independently without supervision/oversight
- We welcome candidates from diverse professional backgrounds — especially those with experience in fast-paced environments like retail, hospitality, or food service. If you’re highly organized, detail-oriented, and love solving problems, we care more about your mindset and work ethic than a traditional resume.
Nice to Haves (but not required):
- Familiarity with bookkeeping tools like QuickBook and Google Sheets
- Experience in a creative agency or production company environment
- Light project management or operations background
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Schedule:
Work Location: In person
